Effective Date: March 10, 2026
Last Updated: March 10, 2026
This Cookie and Tracking Notice explains how Ultimia uses cookies and similar technologies on its website and Services.
1. Scope
This Notice applies to Ultimia websites, web applications, and related pages that link to or display this Notice.
2. What Are Cookies and Similar Technologies
Cookies are small text files placed on your browser or device. Similar technologies include local storage, SDKs, pixels, and web beacons.
3. Categories of Technologies We Use
3.1 Strictly Necessary
Used for core functionality, security, authentication, load balancing, and fraud prevention.
3.2 Functional/Preference
Used to remember settings and preferences (for example, interface and theme settings).
3.3 Performance/Analytics
Used to understand service usage, reliability, and user experience trends.
3.4 Advertising/Targeting
Used only where applicable and enabled, for campaign attribution or ad measurement.
4. Legal Basis and Consent
- Strictly necessary technologies are used based on legitimate service operation and security needs.
- Non-essential technologies (functional beyond core, analytics, advertising) are used based on consent where required by law.
- Users can grant, refuse, or withdraw consent through cookie preference controls.
- Consent settings are logged with consent status, timestamp, policy version, and preference signal.
5. Consent Interface Standards
Where consent is required by law, Ultimia will implement controls designed so that:
- "Accept" and "Reject" options are presented with comparable prominence;
- non-essential technologies are not activated before consent;
- withdrawal is as easy as granting consent;
- users can reopen and update preferences at any time.
6. Third-Party Technologies
Ultimia may allow approved third parties to set cookies or receive event data for analytics, performance monitoring, security, and communications.
Third parties process data under their own terms/policies and, where applicable, contractual restrictions with Ultimia.
7. Cookie Register (Template)
Ultimia maintains a cookie register and should publish or link a current table containing, at minimum:
| Name | Provider | Category | Purpose | Duration |
|---|---|---|---|---|
| [INSERT] | [INSERT] | Necessary/Functional/Analytics/Advertising | [INSERT] | Session/Persistent ([INSERT]) |
8. How to Manage Cookies
You can manage cookies by:
- using Ultimia cookie controls/banner settings;
- adjusting browser settings;
- clearing stored cookies/device identifiers.
Disabling certain technologies may impact service functionality.
9. Retention
Cookie duration varies by function:
- session cookies expire when browser sessions end;
- persistent cookies remain until configured expiration or deletion.
10. Cross-Border Processing
Cookie and telemetry data may be processed in Canada, the United States, and other locations where approved providers operate, subject to applicable safeguards.
11. Updates
Ultimia may update this Notice as technologies and legal requirements evolve. Material changes will include an updated date and, where required, new consent collection.
12. Contact
Questions about this Notice can be sent to: